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Division Administrator

Company: LLNL
Location: Livermore
Posted on: July 26, 2022

Job Description:

Company DescriptionJoin us and make YOUR mark on the World!Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.Job DescriptionWe have an opening for a Division Administrator. You will be a member of the Security Organization administrative team in support of strategic business operations and activities for one or more divisions. You will work independently in planning and performing a wide range of diverse administrative activities that includes coordinating hiring and onboarding activities, process improvements and leading administrative projects. This position is in the Security Organization.In this role you willOversee and manage the day-to-day administrative operations of work areas; assess and identify administrative needs, independently develop and recommend solutions and propose a course of action to resolve complex issues.Manage administrative staff to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.Review, execute, and administer a variety of personnel/recruiting related activities, for the work unit, ensuring compliance with applicable policies, procedures, regulations, and laws.Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.Review a variety of documentation for adherence to policy and ensure consistency.Perform other duties as assigned.Additional job responsibilities at the A01.3 levelServe as a point of contact regarding administrative requests and personnel issues in alignment with Department of Energy (DOE)/LLNL/Security Organization/PFD orders, policies and procedures, Security Police Officers' Association collective bargaining agreement and work rules.Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures to ensure administrative and personnel needs for protective force operations.Participate in business, workforce, operations and strategic planning activities relating to compliance, personnel, facilities, and operations as a member of the management team.QualificationsThis position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.Associates degree or demonstrated competence obtained through a combination of experience, education, and/or training.Experience coordinating administrative and operational work activities and multi-faceted internal processes in functional area.Experience participating in and leading business, operational and/or organizational activities.Understanding of principles of personnel administration, policies and procedures, and state and federal laws. Knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.)Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.Working knowledge of automated business tools/techniques and advanced knowledge of personal computers and associated software including MS Office applications.Additional qualifications at the A01.3 levelSupervisory experience with demonstrated leadership and team building skills to effectively build and manage an effective business and administrative support team in a 24.7 protective force environment.Demonstrated problem solving and analytical skills identifying and researching solutions to administrative issues in a protective force security environment operating with a collective bargaining agreement.Knowledge of DOE)/LLNL/Security Organization/PFD orders, policies and procedures, collective bargaining agreement and work rules.Effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.Qualifications we desireWorking knowledge of LLNL and DOE policies and procedures.Additional InformationAll your information will be kept confidential according to EEO guidelines.Position InformationThis is a Career Indefinite position. Lab employees and external candidates may be considered for this position.Why Lawrence Livermore National Laboratory?Included in 2022 Best Places to Work by Glassdoor!Work for a premier innovative national LaboratoryComprehensive Benefits PackageFlexible schedules (*depending on project needs)Collaborative, creative, inclusive, and fun team environmentLearn more about our company, selection process, position types and security clearances by visiting our Career site. COVID-19 Vaccination MandateLLNL demonstrates its commitment to public safety by requiring that all new Laboratory employees be immunized against COVID-19 unless granted an accommodation under applicable state or federal law. This requirement will apply to all new hires including those who will be working on site, as well as those who will be teleworking.Security ClearanceThis position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. For additional information, please see DOE Order 472.2. Pre-Employment Drug TestExternal applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.Equal Employment OpportunityLLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form. California Privacy NoticeThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.Videos To Watchhttps://www.youtube.com/watch?v=dL8MbTLtMVI=30s

Keywords: LLNL, Livermore , Division Administrator, Other , Livermore, California

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