Program Coordinator

Company: Acara Solutions
Location: Livermore
Posted on: May 15, 2022

Job Description:

Acara Solutions has an exciting direct-hire opportunity for a Program Coordinator with a dedicated client of ours in Livermore or Fremont, CA. This is a full time opportunity to work with an enthusiastic and driven team!

What Acara has to offer:
Great benefits package that includes health insurance, health savings account, dental insurance, disability insurance, life insurance, vision insurance, and 401K
PTO and 7 paid holidays
Flexible work options available

Job Summary:
Supports Staffing operations and recruiting personnel with various administrative tasks and general office functions. Position is located onsite with a dedicated customer.

Essential Duties and Responsibilities:
Schedules interviews, conducts onsite interview and tours
May provide first line of support to customers/ contactors
Review process and procedures of MSP Program for accuracy and opportunities for improvement
Represent Acara as the point of contact for contractor issues and concerns
Review resumes in Work Nexus to ensure customer requirements are met
Assist with employee on-boarding & off-boarding, orientation, and other employee relations issues including, tax forms, workers compensation reports, benefits administration, address changes, and vacations, etc.
Onsite administrative activities including personnel administration, payroll/billing, quality program compliance, matters involving other temporary agencies working with customer, internal security program compliance (if applicable), report generation and maintenance of appropriate files in accordance with Company policy
Prepare and present reports, including financial analysis, for customer and corporate staff
May provide Work Nexus administration, including documenting requirements, submittals, etc.
May provide first line of support to customer on Work Nexus
Coordinate the completion of new start paperwork, ensuing it is accurate and completed in a timely manner
Communicate regularly with branch and corporate personnel regarding payroll changes and other employee administrative issues, as well as employee relations issues and workers compensation
May process and track customer required drug testing and security clearance paperwork as required by customer
COVID-19 tracking and contact tracing
Prepare reports, letters, memos, forms, checks, or other correspondence
Greet customers, employees, visitors and provide information within scope of knowledge or refer to appropriate individuals
Answer telephones, take messages, and direct incoming calls
Receive, sort, and distribute incoming mail, replenish office supplies, and files
Maintains employee confidence and protects operations by keeping human resources data confidential
Work with managers on job detail when needed

Other Duties:
Help to promote customer/contract employee relations through frequent contact and various activities
Establish customer/associate supplier/contract employee relations through frequent contact and various activities
Submit reports to management as requested
Responsible for various other administrative and supervisory duties as directed by Company
Operates all office machines and duplication equipment
Submit periodic reports to management as requested
Responsible for various other administrative duties as directed by Company
Senior Program Coordinator may also be responsible to train and mentor other staff
Comply and adhere to all ISO policies and procedures
Required Skills / Qualifications:
Associate's degree and relevant experience
1 year of experience working in a fast-paced office environment
1 year of experience and strong proficiency in MS Word and Excel

Preferred Skills / Qualifications:
Must have strong interpersonal skills
Excellent written and verbal communication ability
Must present a positive and professional image

Benefits Include: Health insurance, HSA, dental insurance; disability insurance; life Insurance; paid time off; and vision insurance, 401(k).

Additional Information: Upon offer of employment, candidate will be subject to a background check and a drug screen. Additional industry skill testing may be needed prior to placement.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct, and Aleron's strategic partner, SDI) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

Keywords: Acara Solutions, Livermore , Program Coordinator, Other , Livermore, California