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Health Services Department Office Manager

Company: Lawrence Livermore National Laboratory
Location: Livermore
Posted on: April 30, 2021

Job Description:

Company DescriptionJoin us and make YOUR mark on the World!Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.Job DescriptionWe have an opening for a Health Services Department Office Manager in support of our Health Services Department (HSD). You will work independently following established procedures to assist develop and implement a wide range of advanced and diverse administrative and operational activities. You will also provide direct administrative support to the HSD Medical Director, Health & Wellness Manager. This position is in the Environment, Safety and Health (ES&H) Directorate and will report to the HSD Business Operations Manager.In this role you will* Coordinate the hiring activities for the department including developing postings, facilitating interviews, and preparing hire packages. Onboard and manage office space for new hires.* Plan, execute, and provide oversight to a variety of administrative, operational, and organizational requirements and activities and serve as the primary point-of-contact for HSD administrative matters.* - Coordinate and lead various administrative projects and initiatives; collect, validate, and interpret business, operational and/or organizational planning data in support of strategic and/or workforce planning activities.* Provide administrative support to the Business Manager in the tracking and maintaining of HSD required credentialling for clinical staff.* Manage complex calendars; independently determine scheduling priorities, committing and managing time, and coordinating and scheduling of multiple attendees for key HSD Management.* Prepare, review, and/or compose administrative material for management signature and independently track action items, ensuring timely flow of paperwork.* Identify and make recommendations for process improvements.* Screen telephone calls, independently answer inquiries, make appropriate referrals, follow through on requests; review, prioritize and disseminate incoming mail.* Perform other duties as assigned.Qualifications* Ability to maintain a U.S. DOE L-level security clearance which requires U.S. citizenship.* Experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions while maintaining customer focus using discretion and mature judgement in a fast-paced environment.* Understanding of basic principles of personnel administration, policies and procedures and of HR compliance requirements for personnel administration.* Experience problem solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.* Experience leading administrative projects effectively and ability to understand, interpret, and apply operational related policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow through.* Effective interpersonal skills with the demonstrated ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.* Advanced written and communication skills necessary to effectively interact with all levels of personnel internal and external to LLNL, including accurate editing and proof-reading skills.* Advanced skills using desktop tools (eg, Excel) to manage business processes, track, and trend data, and develop operational reports.* Experience working effectively as a team member as well as independently.* Perform other duties as assigned.Qualifications We Desire* Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.Additional InformationWhy Lawrence Livermore National Laboratory?* Included in 2021 Best Places to Work by Glassdoor!* Work for a premier innovative national Laboratory* Comprehensive Benefits Package* Flexible schedules (*depending on project needs)* Collaborative, creative, inclusive, and fun team environmentLearn more about our company, selection process, position types and security clearances by visiting our Career site.Security ClearanceLLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.Pre-Employment Drug TestExternal applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.Pre-Placement Medical ExamA job related pre-placement medical examination may be required.Equal Employment OpportunityLLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form.California Privacy NoticeThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.Videos To Watch

Keywords: Lawrence Livermore National Laboratory, Livermore , Health Services Department Office Manager, Healthcare , Livermore, California

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