Asset Management Department Administrator
Company: Lawrence Livermore National Laboratory
Posted on: January 17, 2023
Asset Management Department Administrator Mid-Senior Level -
Business Operations - livermore, CA - 01/10/2023
Reference #: REF3974R
Job Code: A01.3 Business Operations Spec 3
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S.
citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this
position (includes testing for use of marijuana)
Medical Exam: Not applicable Apply Now Join us and make YOUR mark
on the World!Are you interested in joining some of the brightest
talent in the world to strengthen the United States' security? Come
join Lawrence Livermore National Laboratory (LLNL) where our
employees apply their expertise to create solutions for BIG ideas
that make our world a better place.We are committed to a diverse
and equitable workforce with an inclusive culture that values and
celebrates the diversity of our people, talents, ideas,
experiences, and perspectives. This is essential to innovation and
creativity for continued success of the Laboratory's mission.Pay
Range$101,880 - $131,976 AnnuallyPlease note that the pay range
information is a general guideline only. Many factors are taken
into consideration when setting starting pay including education,
experience, the external labor market, and internal equity.Job
DescriptionWe have an opening for a Department Administrator in
support of the Business Directorate. You will manage the hiring and
recruiting functions for the Asset Management Department and will
coordinate a wide range of advanced and diverse administrative
activities and complex projects with changing variables and
multiple factors that are not easily answered by standard
procedures. -You will represent management in daily administrative
matters and participate as a member of the team in the development,
implementation, and monitoring of all aspects of the Asset
Management Department's administrative and personnel activities.In
this role -you will -
- Use in depth knowledge to serve as the primary point of contact
for department administrative matters; plan, execute, and/or
provide oversight to a variety of workforce, operational and
organizational requirements, and activities.
- Advise and implement department planning and execution,
operational issues, workforce -activities and Laboratory policies
and procedures; develop methods for successfully meeting department
- Manage department administrative staff to include hiring,
supervising, mentoring, career development, disciplinary actions,
training, performance appraisals, coordinating work assignments,
and providing ranking and salary recommendations.
- Manage and oversee the department performance management and
ranking processes for all classifications within the department and
matrix programs, ensuring adherence to Laboratory policy and
- Represent department on self-assessment, audit teams, or
work-related committees and lead projects to assess, set and
establish protocol and procedures.
- Solve complex and sensitive problems, develop, evaluate, and
implement new techniques and procedures, interpret policy,
formulate recommendations, and establish procedures.
- Research, gather, select, analyze, and compile information from
various sources for reports and presentations. Prepare
administrative and scientific material including correspondence,
documents, tables, charts, and reports.
- Establish and maintain complex databases, spreadsheets, and
tracking systems to ensure action items are completed by the
required due date and -follow up on pending items.
- Perform other duties as assigned.Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security
clearance which requires U.S. citizenship.
- Associate degree in a business-related field or equivalent
combination of significant experience and education in a related
business, operational, and/or organizational area.
- Supervisory experience with leadership and team building skills
to effectively build and manage administrative personnel who
support multidisciplinary groups.
- Comprehensive knowledge of recruiting, hiring, performance
management and staff relations practices and knowledge and
understanding of HR compliance requirements for hiring FLSA, ADA,
EEO, etc., and experience interpreting and applying a wide variety
of personnel policies and procedures.
- Experience leading business, operational and organizational
- Advanced administrative and organizational skills, including
detail oriented, flexibility and experience independently
coordinating and prioritizing multiple and complex work activities,
often with conflicting deadlines. Ability to work effectively with
short deadlines and frequent interruptions.
- Strong interpersonal, verbal, and written communication skills
necessary to handle sensitive and confidential issues with tact,
discretion, and mature judgment to interact with a diverse group of
personalities and disciplines at all levels internal and external
to the Laboratory.
- Advanced analytical and problem-solving skills to anticipate,
identify, and resolve complex issues effectively.
- Diverse experience in the use of specialized software and
administration tools; advanced knowledge of MS office
applications.Additional InformationAll your information will be
kept confidential according to EEO guidelines.Position
InformationThis is a Career Indefinite position, open to Lab
employees and external candidates.Why Lawrence Livermore National
- Included in 2022 -Best Places to Work by Glassdoor!
- Flexible schedules (*depending on project needs)Security
ClearanceThis position requires a Department of Energy (DOE)
Q-level clearance. If you are selected, we -will initiate a Federal
background investigation to determine if you -meet eligibility
requirements for access to classified information or matter. Also,
all L or Q cleared employees are subject to random drug testing.
Q-level clearance requires U.S. citizenship. -Pre-Employment Drug
TestExternal applicant(s) selected for this position must pass a
post-offer, pre-employment drug test. This includes testing for use
of marijuana as Federal Law applies to us as a Federal
Contractor.We are an equal opportunity employer that is committed
to providing all with a work environment free of discrimination and
harassment. All qualified applicants will receive consideration for
employment without regard to race, color, religion, marital status,
national origin, ancestry, sex, sexual orientation, gender
identity, disability, medical condition, pregnancy, protected
veteran status, age, citizenship, or any other characteristic
protected by applicable laws.Our goal is to create an accessible
and inclusive experience for all candidates applying and
interviewing at the Laboratory. If you need a reasonable
accommodation during the application or the recruiting process,
please use our online form to submit a request. -The California
Consumer Privacy Act (CCPA) grants privacy rights to all California
residents. The law also entitles -job applicants, employees, and
non-employee workers to be notified of what personal information
LLNL collects and for what purpose. The Employee Privacy Notice can
be accessed here . Operated by the Lawrence Livermore National
Security, LLC for theDepartment of Energy's National Nuclear
Security AdministrationLearn about the Department of Energy's
Vulnerability Disclosure Program
Keywords: Lawrence Livermore National Laboratory, Livermore , Asset Management Department Administrator, Executive , Livermore, California
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