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Asset Management Department Administrator

Company: Lawrence Livermore National Laboratory
Location: Livermore
Posted on: January 17, 2023

Job Description:

Asset Management Department Administrator Mid-Senior Level - Full-time
Business Operations - livermore, CA - 01/10/2023
Reference #: REF3974R
Job Code: A01.3 Business Operations Spec 3
Organization: Business
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable Apply Now Join us and make YOUR mark on the World!Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.Pay Range$101,880 - $131,976 AnnuallyPlease note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.Job DescriptionWe have an opening for a Department Administrator in support of the Business Directorate. You will manage the hiring and recruiting functions for the Asset Management Department and will coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures. -You will represent management in daily administrative matters and participate as a member of the team in the development, implementation, and monitoring of all aspects of the Asset Management Department's administrative and personnel activities.In this role -you will -

  • Use in depth knowledge to serve as the primary point of contact for department administrative matters; plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, and activities.
  • Advise and implement department planning and execution, operational issues, workforce -activities and Laboratory policies and procedures; develop methods for successfully meeting department deliverables.
  • Manage department administrative staff to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.
  • Manage and oversee the department performance management and ranking processes for all classifications within the department and matrix programs, ensuring adherence to Laboratory policy and organizational standards.
  • Represent department on self-assessment, audit teams, or work-related committees and lead projects to assess, set and establish protocol and procedures.
  • Solve complex and sensitive problems, develop, evaluate, and implement new techniques and procedures, interpret policy, formulate recommendations, and establish procedures.
  • Research, gather, select, analyze, and compile information from various sources for reports and presentations. Prepare administrative and scientific material including correspondence, documents, tables, charts, and reports.
  • Establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date and -follow up on pending items.
  • Perform other duties as assigned.Qualifications
    • Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
    • Associate degree in a business-related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
    • Supervisory experience with leadership and team building skills to effectively build and manage administrative personnel who support multidisciplinary groups.
    • Comprehensive knowledge of recruiting, hiring, performance management and staff relations practices and knowledge and understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc., and experience interpreting and applying a wide variety of personnel policies and procedures.
    • Experience leading business, operational and organizational activities.
    • Advanced administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
    • Strong interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
    • Advanced analytical and problem-solving skills to anticipate, identify, and resolve complex issues effectively.
    • Diverse experience in the use of specialized software and administration tools; advanced knowledge of MS office applications.Additional InformationAll your information will be kept confidential according to EEO guidelines.Position InformationThis is a Career Indefinite position, open to Lab employees and external candidates.Why Lawrence Livermore National Laboratory?
      • Included in 2022 -Best Places to Work by Glassdoor!
      • Flexible schedules (*depending on project needs)Security ClearanceThis position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we -will initiate a Federal background investigation to determine if you -meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. -Pre-Employment Drug TestExternal applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. -The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles -job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here . Operated by the Lawrence Livermore National Security, LLC for theDepartment of Energy's National Nuclear Security AdministrationLearn about the Department of Energy's Vulnerability Disclosure Program

Keywords: Lawrence Livermore National Laboratory, Livermore , Asset Management Department Administrator, Executive , Livermore, California

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