Assistant General Manager
Company: Livermore Area Recreation and Park District
Posted on: November 19, 2021
Under administrative and general policy direction, provides
highly responsible and complex management assistance to the General
Manager in coordinating and directing District-wide departmental
activities and operations; assists the General Manager in executing
the long-term vision for the District in collaboration with the
Board of Directors and District managers; provides leadership to
all District departments to enable department managers to
effectively and efficiently maximize available resources; ensures
quality services provision to District customers and community
residents; coordinates assigned activities with other District
departments, officials, outside agencies, and the public; provides
highly responsible and complex professional assistance to the
General Manager in areas of expertise; acts as General Manager in
his/her absence; performs related work as required. Supervision
Received And Exercised Receives administrative and general policy
direction from the General Manager. The work provides for a wide
variety of independent decision-making within legal and general
policy and regulatory guidelines. Exercises general supervision
over professional, technical, and office support staff through
subordinate levels of supervision. Distinguishing Characteristics
This executive management classification oversees, directs, and
participates in all activities of the District's operations,
including short- and long-term planning, policy development and
administration, and enforcing all District rules and regulations.
The incumbent regularly interacts with the General Manager, Board
of Directors, and departmental representatives in obtaining
information and coordinating projects. Successful performance of
the work requires knowledge of public policy, including the role of
an elected Board of Directors. Responsibilities include
coordinating the activities among all District departments and
managing and overseeing the complex and varied programs, projects,
and activities of the assigned function. The incumbent is
accountable for accomplishing District-wide planning and
operational goals and objectives within general policy guidelines.
Management reserves the right to add, modify, change, or rescind
the work assignments of different positions and to make reasonable
accommodations so that qualified employees can perform the
essential functions of the job.
- Assists the General Manager in planning, organizing, and
directing the services and activities of District departments and
- Implements directives and policies from the General Manager;
provides guidance and direction to department managers to
coordinate and direct programs and projects; meets with department
managers to identify and resolve organizational and operational
problems, both within departments and across departmental lines;
ensures the successful completion of programs and projects.
- Contributes to the overall quality of the District's service
provision by developing, reviewing, and implementing policies and
procedures to meet legal requirements and District needs; monitors
and evaluates the efficiency and effectiveness of service delivery
methods and procedures; assesses and monitors the distribution of
work, support systems, and internal reporting relationships;
identifies opportunities for improvement; provides effective change
- Assists with the development and administration of the
District's budget; assists with budget forecasting; reviews and
controls programs and projects to ensure cost effectiveness;
consults with department managers on budget related matters.
- Participates in the preparation and administration of the
Administration Department's budget; maintains and monitors
appropriate budgeting controls; monitors compliance with budget
parameters and general financial policies.
- Represents the District in meetings with governmental agencies,
community groups, and various business, professional, educational,
regulatory and legislative organizations; may act as a District
liaison with the media.
- Oversees the District's risk management and insurance programs;
reviews accident and incident reports, and serves as a liaison with
the District's insurance provider; updates safety policies, rules,
and manuals as needed; provides oversight to the Safety
- Conducts a variety of District-wide organizational and
operational studies and investigations; recommends modifications to
programs, policies, and procedures as appropriate.
- Makes presentations to the Board of Directors and a variety of
boards and commissions; attends and participates in professional
group meetings; stays abreast of new trends and innovations in the
management and administration of District services and
- Represents the District on various intergovernmental
committees, task forces, and commissions pertaining to District
management and assigned program matters.
- Monitors changes in laws, regulations, and technology that may
affect District operations; implements policy and procedural
changes as required.
- Prepares, reviews, and presents staff reports, various
management and information updates, and reports on special projects
as assigned by the General Manager.
- Hires, trains, motivates, and evaluates assigned personnel;
provides or coordinates staff training; works with employees on
performance issues; implements discipline and termination
- Responds to difficult and sensitive public inquiries and
complaints and assists with resolutions and alternative
- Serves as acting General Manager in his/her absence.
- Performs other duties as assigned. Qualifications Education and
- Bachelor's degree in recreation administration, business, or
public administration, park management, environmental planning, or
a related field is required; Master's degree is highly
- Seven years of relevant experience working, with at least four
years in a supervisory capacity.
- Any combination of training, education, and experience that
would provide the required knowledge, skills, and abilities.
- Administrative principles and practices, including goal
setting; program development, implementation, and evaluation; and
supervision of staff, either directly or through subordinate levels
- Public agency budgetary, contract administration, and
District-wide administrative practices related to the functions of
the assigned area.
- Organizational and management practices as applied to the
analysis and evaluation of projects, programs, policies,
procedures, and operational needs.
- Applicable federal, state, and local laws, rules, regulations,
ordinances, and organizational policies and procedures relevant to
assigned area of responsibility.
- Principles and practices of employee supervision, including
work planning, assignment review and evaluation, and the training
of staff in work procedures.
- Technical, legal, financial, and public relations issues
associated with the management of District programs.
- Methods and techniques for the development of presentations and
- Research and reporting methods, techniques, and
- Principles and practices of contract negotiation and
- Modern office practices, methods, and computer equipment and
applications related to the work.
- Techniques for providing a high level of customer service by
effectively dealing with the public, vendors, contractors, and
District staff. Ability to:
- Develop and implement goals, objectives, policies, procedures,
work standards, and internal controls for the District and assigned
- Work cooperatively with, provide staff support to, and
implement the policies of the General Manager and Board of
- Provide leadership and direction to all departments of the
- Prepare and administer large and complex budgets; allocate
resources in a cost-effective manner.
- Interpret, apply, explain, and ensure compliance with
applicable federal, state, and local laws, rules, regulations,
policies, and procedures.
- Plan, organize, direct, and coordinate the work of staff;
delegate authority and responsibility.
- Research, analyze, and evaluate new service delivery methods,
procedures, and techniques.
- Effectively administer special projects with contractual
agreements and ensure compliance; effectively administer a variety
of programs and administrative activities.
- Conduct effective negotiations and effectively represent the
District in meetings with governmental agencies, contractors,
vendors, and various business, professional, regulatory, and
- Speak effectively in public.
- Prepare clear and concise reports, correspondence, policies,
procedures, and other written materials.
- Conduct complex research projects, evaluate alternatives, make
sound recommendations, and prepare effective technical staff
- Establish and maintain a variety of filing, recordkeeping, and
- Organize and prioritize a variety of projects and multiple
tasks in an effective and timely manner; organize own work, set
priorities, and meet critical time deadlines.
- Operate office equipment and computer applications related to
- Use tact, initiative, prudence, and independent judgment within
general policy and legal guidelines in politically sensitive
- Use English effectively to communicate in person, over the
telephone, and in writing.
- Establish, maintain, and foster positive and effective working
relationships with those contacted in the course of work. Licenses
- At time of appointment, California Driver's License with a
satisfactory driving record maintained throughout employment.
Physical Demands Must possess: mobility to work in a standard
office setting and use standard office equipment, including a
computer, and to visit various District and meeting sites; vision
to read printed materials and a computer screen; and hearing and
speech to communicate in person, before groups, and over the
telephone. This is primarily a sedentary office classification
although standing and walking between work areas may be required.
Finger dexterity needed to access, enter, and retrieve data using a
computer keyboard, calculator, and to operate standard office
equipment. Occasionally bend, stoop, kneel, reach, push, and pull
drawers open and closed to retrieve and file information. Ability
to lift, carry, push, and pull materials and objects up to 40
pounds or heavier weights with assistance and/or the use of proper
equipment. Environmental Elements Incumbents typically work in an
office environment with moderate noise levels, controlled
temperature conditions, and no direct exposure to hazardous
physical substances. Incumbents will interact with individuals in
interpreting and enforcing rules, policies, and procedures. Working
Conditions Incumbents may be assigned an irregular work schedule,
including weekends, early mornings, evenings, and holidays.
- Department of Justice fingerprint clearance.
- Medical exam and drug testing clearance. CLASSIFICATION
DETAILS/HISTORY Date Adopted: 6/14/17 Job Code: 1002L FLSA Status:
Exempt Supersedes: Assistant General Manager dated 9/26/07
Keywords: Livermore Area Recreation and Park District, Livermore , Assistant General Manager, Executive , Livermore, California
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