Administrative Assistant 3

Company: Aston Carter
Location: Sunnyvale
Posted on: February 18, 2026

Job Description:

Job Description Job Description Description We have incredible opportunities to work on revolutionary systems that impact people's lives around the world today and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean to stealth bombers to landing on the moon. We look for people who have bold new ideas courage and a pioneering spirit to join forces to invent the future and have fun along the way. We are seeking an Administrative Assistant 4 to support the Senior Director of Manufacturing and their staff for the Marine Systems Business Unit BU. This position will also work cross-functionally with other site and corporate admins as needed. This is an exciting dynamic environment at the cutting edge of business in the high technology defense industry. This is an onsite position. Responsibilities: - Provide comprehensive administrative support to the Senior Director of Manufacturing. - Manage the Directors calendar by prioritizing and scheduling meetings handling quick-turn requests monitoring upcoming needs and resolving conflicts. - Coordinate domestic and international business travel arrangements manage documentation requirements and process expense reports in a timely manner. - Follow up on actions on behalf of the Director and execute additional tasks as directed. - Handle confidential business matters while maintaining an effective and organized administrative system. - Coordinate meetings and events including internal staff meetings and engagements with customers and VIPs by arranging venue logistics conference room reservations catering and tracking action items. - Manage visitor protocols by arranging badging and greeting visitors including customers and contractors. - Address information requests and communications by answering telephones screening calls and forwarding messages. - Utilize Microsoft Office to prepare correspondence generate high-quality reports presentations and other documents. - Act as the administrative point of contact for Manufacturing directors managers employees and administrative assistants from other site departments. Basic Qualifications: - 5 years as an Executive Assistant or in a similar administrative support role. - Associates/Bachelors degree a background in business administration is a plus. - Proficiency in Microsoft Office Suite Outlook Word Excel PowerPoint and advanced proficiency in Outlook calendar and Microsoft Teams. - Strong organizational and multitasking skills. - Strong attention to detail and a proactive approach to problem-solving. - Excellent written and verbal communication skills. - Manage confidential information with discretion. - Prior experience organizing logistics for meetings conferences and company events. - US Citizenship required. Additional Skills & Qualifications Preferred Qualifications: - Demonstrated expertise with enterprise intranet solutions e.g. SharePoint or equivalent and familiarity with additional systems such as SAP Concur and Facilities Requests. - Advanced proficiency in compiling analyzing and generating reports and presentations beyond standard Microsoft Office capabilities. - Proven ability to work autonomously in ambiguous fast-paced environments prioritizing multiple tasks and adapting to changing needs. - Exceptional written and verbal communication skills including meticulous proofreading and document review. Job Type & Location This is a Contract position based out of Sunnyvale, CA. Pay and Benefits The pay range for this position is $32.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sunnyvale,CA. Application Deadline This position is anticipated to close on Feb 24, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Keywords: Aston Carter, Livermore , Administrative Assistant 3, Administration, Clerical , Sunnyvale, California