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Administrative Assistant

Company: Envigo RMS
Location: Livermore
Posted on: September 21, 2022

Job Description:

Overview:Envigo provides the broadest range of research models and related services to the pharmaceutical and biotechnology industries, government, academia, and other life science organizations. We pride ourselves on recruiting the best - professional, forward thinking, enthusiastic and highly motivated people who are passionate about what we do and believe in what we stand for making a difference in people s lives. We are evolving to become the best company to work with and to work for. Come and join us as an Administrative Assistant - we have an exciting future ahead!The Administrative Assistant position will report directly to the Regional Facilities and Compliance Manager of the site, providing administrative support functions to Facilities, and Maintenance department needs.Responsibilities:Establish, update, and maintain confidential paper and electronic records in compliance with ISO 9001 standards and company practices and proceduresPerform data entry, proof-read and compile reports for management reviewCoordinate and maintain communication through electronic and written correspondenceAssist with preparation for internal, regulatory, and customer auditsMaintain contractor records including invoices, budgetary, and service contract itemsSchedule and assist in pre-employment and onboarding requirements of new employees, including training and explanation of Policies and companyMaintain Safety Data Sheets, Emergency Action/Recovery Action Plans, and other safety related documents if needed to support EHS.Assist with scheduling of occupational health appointments for employeesAssist with coordination of department meetings and company functions, including compilation agendas/minutes and monitoring action itemsMaintain records for assignment of employee keycards, keys, and locksPrepare documentation and track shipments to their destinationCompile, submit, and track expenses, including credit card accounts within expected deadlinesPurchase operate supplies through Oracle JD Edwards applicationEnsure timely completion of activities with minimal supervisionAssist in other related duties supporting company operations as assigned by management eg CAFM system, Drawing files, Compliance document tracking etc.Qualifications:Minimum of High School Diploma or GEDMinimum 2 years Administrative Assistant experience highly preferredExcellent organizational and interpersonal skillsExcellent attention to detailExceptional verbal and written communication skillsExpertise in Microsoft Office applications (Word, Excel, Teams, Outlook, PowerPoint) with willingness and ability to learn company-specific systems and softwareThe ability to maintain confidentiality and to operate with the highest of ethical standards, discretion, and professionalismAbility to effectively prioritize and complete multiple tasks and demandsEnvigo offers benefits including:Generous paid time offPaid holidaysMedical, dental and vision insuranceHealth savings accountFlexible spending account401(k)Envigo is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, gender, gender identity, sexual orientation, physical or mental disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

Keywords: Envigo RMS, Livermore , Administrative Assistant, Administration, Clerical , Livermore, California

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