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Administrative Assistant

Company: All-Guard Alarm Systems, Inc.
Location: Livermore
Posted on: May 10, 2022

Job Description:

Company OverviewSince 1952, All-Guard Alarm Systems, Inc. has been dedicated to providing peace of mind to business and residences throughout the Bay Area. From Fortune 500 companies to the average family home, we have the same proven dedication to customer service that has served our customers for over 70 years. We are one of the largest independent security companies in the Northern California, and will continue to protect businesses and families for generations to come.All-Guard is currently seeking energetic, self-motivated, and goal driven individuals to join our Administration team. If you are a go-getter who loves to meet new people and enjoys a new challenge each day, then we might have the perfect job for you!Compensation & Benefits

Competitive pay, DOEOpportunity to advanceFull benefits after 60 days (medical, dental, life, and AD&D)Paid vacation, sick leave, and holidays401k with company matchElective benefits available at employee's expense (AFLAC)Position Overview: Primary responsibility is daily, weekly and monthly in the areas detailed below. Assisting administrative and accounting personnel as needed.Key Duties & Responsibilities: Please note the essential functions may vary depending on department size, organizational structure and/or geographic location.
  • Answers incoming calls, illustrates professionalism and courtesy. Asks where the call should be directed and connects the call immediately. Calls should be picked up by the 2nd ring.
  • Greets visitors with professionalism and courtesy. Inquires who the visitor wants to see, and promptly contacts the employee. Should offer a place to sit, a beverage, and be pleasant while the visitor waits.
  • Opens the mail daily. Separates mail by addressee and distributes.
  • Assists with the scanning, sorting, and organizing of documents as needed. Customer files will be scanned in Search Express format and saved to designated locations on database, following the scanning procedure.
  • Orders office supplies. Purchase orders for office supplies must be filled out with department numbers, item numbers and amounts. Approval of the purchase orders must be done before placing an order with the vendor.
  • Assists Payroll by processes incoming Technician Timesheets.
  • Understands and follows the billing numbers procedure given to technicians.
  • Assists in other Admin and Accounting/Finance functions as needed.
  • Stamps mail.
  • Process incoming and outgoing surveys and tracks totals for donation numbers.
  • Other duties, as assigned.Minimum Qualifications: The following are the minimum qualifications an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department and/or geographic location.
    • Ability to function as an effective team member.
    • Ability to meet deadlines.
    • Ability to solve practical problems and carry out responsibility with minimum direction.
    • Clear understanding of the generally accepted accounting principals.
    • Ability to prioritize multi task responsibilities.
    • Ability to write clean, specific and well documented procedures.
    • Computer Literacy.All-Guard Alarm Systems, Inc, is an equal opportunity employer and does not discriminate based on an applicants age, sex, gender, gender identity, race, ethnicity, religion, sexual orientation, or any other class protected by state or federal law.

      Job Posted by ApplicantPro

Keywords: All-Guard Alarm Systems, Inc., Livermore , Administrative Assistant, Administration, Clerical , Livermore, California

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