LivermoreRecruiter Since 2001
the smart solution for Livermore jobs

Administrator, Office

Company: Simon Property Group
Location: Livermore
Posted on: April 4, 2021

Job Description:

This p o sit i o n s er v es as o ff i c e m a n a g er o f all a d m i n istr a ti v e su pp o rt p o sit i o n s a t t h e m all a n d is respo n si b le to pr o v i d e o n g o i n g su pp o rt to t h e m all m a n a g e m e n t staf f , as d e t e r m i n ed and as assi gn ed by the Ge n eral M a n a g er. The m a j o rity o f t as k s req u ire in d epen d ent pla nn i n g and pr i o riti z at i o n . T h e Off i c e A d m i n istra t o r m u st b e a b le t o e v al u ate a l t e r n at i v e s , c h oo s e b e s t p ract i ces and c om p l e t e t as k s in the m o st efficient m a nn e r . P RIN C I P AL RE SP O NS I BILI T IES: T he suc c es s ful c an d i d a t e ' s r e sp on s i bili t i es will i n c lu d e, b u t n ot be l imi t e d t o:

  • Ad min i strat i v e su pp o r t for p r o p erty f i n a n cial c y cle as relates t o A cc o u n t s P a y a b le and A cc o unts Rec e ivable, p r oc ur eme n t ca rd , p r oc ur eme n t t o pay, p e t ty cash, p r o p erty bu d g e t , CTI , contract p r e p arat i on, ba n k r econc i lia t ion n o l o nger r e q ui r e d , p er f o r med by H O g ift car d s, p r o m oti o n a l and me d ia f un d s
  • S up p o r t a nd a d min i str a t i on of ma rk e t i n g even t s, p r o m otio n s, s p onso r shi p s, Kid g i t s Pr ogr am, co l lat e r al managemen t , a n d p r oof of p er f o r mance
  • C oo rd i n a t ion a nd sup p o r t with sh o r t t erm lea s i n g ag r e e men t s, trac k i n g a n d r eviewing m iles t on e s of lease a gr e e men t s a n d up d a t i n g as n e e d ed in S L I M or One Wo r l d . A ssist w i t h ob t a i n i ng and p r ocess i ng m onthly r e n t, t e n a nt sales, a n d o v era g e rent
  • P e rf o r m g e n eral o f f ice a d min i strat i v e t asks s u ch as o rd ering and mai n t a i n i n g i n v e n to r y of o ff ice sup p lies a nd e q ui p men t , p r e p arat i on of c u stomer co m p laint r es p ons e s, k e e p v ehicle t i tles a n d auto i n su r a n ce cu rr e n t, dr aft d o c u m e n ts a nd r e p o r ts for man a g eme n t, a n d p r o v i d e M all M a n agement w i t h u p d a t es of C o m p a n y Polic i es a nd Pr o ce d u r es
  • Pr o cess r e q ui r ed d oc u men t s a n d p r oce d u r es f or n e w hi r es, t e r min a t i ons, p r o m otio n s, c h a n g es of a ddr ess, a n d other pe r s onn e l sta t us c h a n g es, as n e e d ed
  • Pre p are p ay r oll a n d t i me e n try i n to the Workday system a n d ob t a i n i n g a pp r o v al of the M all M a n a g er f or e a ch p ay r oll t i me p eriod
  • Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
  • C oo rd i n a t e a ll tasks w i t h Ad min i strat i v e S t a f f to e n s u r e t hat a ll d e p artmen t s are sup p o r t e d a n d all w o r k is complet e d c o rr ectly a nd in a t imely man n er
  • Pr ov i d e gen e r al a d min i strat i v e su pp o r t a nd p r oj e cts as d irect e d M INI M U M QU A L IFI C A TI O N S :
    • H igh sch o ol d i p lo m a or e q ui v alen t . S o m e colle g e or p r o f ess i onal sc h ool p r efer r ed
    • 3 -5 y e a r s a d min i strat i v e of f ice experie n ce (o ff ice man a g eme n t p r efer r e d ) in a f ast p aced e n v ir o nme n t
    • S u p er v is o r y and c o ac h i n g s kills w ith the abi l i t y t o d el e g ate t a s ks
    • Know l e dg e of a d min i strat i v e p r oce d u r e s , c u stomer ser v ice p r i n ci p les a nd p r actic e s
    • A p t i tu d e for un d ersta n d i n g f i n a n cial r e p o r ts a nd ext r acti n g i n f o r mat i on
    • S tr o ng w o rk i n g k now l e dg e of v a r ious c o mput e r so f twa r e such as M ic r oso f t O ff ic e , J D E dw ar d s, O n e Wo r l d , a n d Web bas e d i np ut so f twa r e
    • Demonstra t e e ff ective con f li c t resol u t i on and c u stomer ser v ice s k ills f or i n t e r action with c u stome r s, t e n a n t s a n d c o - w o r k ers
    • E ff ective v erbal and wr i t t en co m m u n i cation
    • S tr o ng org a n i z a t ion a l a n d i n t e r p erson a l s k ills w i t h atte n t i on to d e t a i l
    • A bili t y to p r io r i t i z e, co ord i n a t e, m u lt i -t a sk a n d d emonstrate i n i t i a t ive Posted 2 Days Ago Full time R5030 About Us Simon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.
      In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune's Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future. Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Keywords: Simon Property Group, Livermore , Administrator, Office, Administration, Clerical , Livermore, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Premier Plaintiff-Side law firm seeks Experienced Legal Secretary - #130296
Description: A premier plaintiff-side law firm with a national reputation seeks an experienced Legal Secretary to support the Employment Litigation team in their Bay Area headquarters. The ideal candidate will
Company: Mission Recruiting
Location: San Francisco
Posted on: 04/13/2021

Work From Home - Administrative Representative (Appeals)
Description: Administrative Assistant / Remote - California Residents Welcome / Competitive
Company: American Specialty Health
Location: Mill Valley
Posted on: 04/13/2021

Litigation secretary
Description: Insurance defense firm is seeking a litigation secretary who has experience with e-filing, editing/creating TOC
Company: Adams & Martin Group
Location: San Francisco
Posted on: 04/13/2021


Administrative Assistant
Description: RESPONSIBILITIES:Kforce has a client that is seeking an Administrative Assistant in Sacramento, CA. Responsibilities: ul li Provides more complex administrative support and project coordination for (more...)
Company: Kforce Finance and Accounting
Location: Sacramento
Posted on: 04/13/2021

Data Entry Specialist
Description: Ref ID: 00416-9502909492Classification: Data Entry ClerkCompensation: 16.00 to 17.00 hourlyRobert Half Healthcare Practice in SF is seeking a Data Entry Specialist Primarily responsible for the efficient (more...)
Company: Robert Half
Location: San Francisco
Posted on: 04/13/2021

Administrative Assistant
Description: Administrative Assistant Administrative Assistant Watershed OPEN TO ALL APPLICANTS Salary: 6,147 - 7,446 per month Posted: 3/15/2021 Filing deadline: Monday, 03/29/2021 by 4:30 p.m. for manual submissions (more...)
Company: Marin Municipal Water District
Location: Fairfax
Posted on: 04/13/2021

Administrative Coordinator (Tech Savvy is Required)
Description: Administrative Assistant for an Executive of Catholic Funeral Cemetery Services CFCS br br The Admin is a multitasking position, taking on administrative duties and is an important resource for (more...)
Company: Catholic Funeral & Cemetery Services
Location: Pleasanton
Posted on: 04/13/2021

Work from Home - Part Time - $20.00 base-appt
Description: Work from home remotely with customers, explaining our products, and placing any orders. No experience needed Competitive base pay. Incentives possible. Flexible schedules to work around your online (more...)
Company: Vector Marketing
Location: Elk Grove
Posted on: 04/13/2021

Work From Home - Administrative Representative (Appeals)
Description: Administrative Assistant / Remote - California Residents Welcome / Competitive
Company: American Specialty Health
Location: Novato
Posted on: 04/13/2021

Clerical Chiropractic
Description: Back office duties include data entry, insurance billing, interface with insurance companies, performing breath alcohol and urine drug testing. Some front office duties including
Company: Patt Chiropractic Clinic
Location: Grass Valley
Posted on: 04/13/2021

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Livermore RSS job feeds